Risk Assessment Policy

Temple Grove Academy March 2021

COVID 19 Protective Measures Risk Assessment

 

May 2021

This assessment enables the academy to implement its return to school around a range of ‘protective measures’ form 8th March 2021

All academy staff will all have an opportunity to inform the successful implementation of recommended controls; Mitigation and Protective Measures.

In recognition of the dynamic situation, this risk assessment will be reviewed or superseded where guidance from the government changes, or where improvements are required following implementation by the Trust and academy at a local level (daily or weekly).

This assessment should be used alongside the government guidance below:

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools 30th December 2020

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools#section-1-public-health-advice-to-minimise-coronavirus-covid-19-risks  30th December 2020

 

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/963541/Schools_coronavirus_operational_guidance.pdf February 2021

 

It is recognised that procedures may need to change quickly if the area is placed in local lockdown.

 

 

  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Awareness of and adherence to policies and procedures M 1. All staff are aware of all relevant policies and procedures including, but not limited to, the following: Health and Safety Policy, Infection Control Arrangements from Public Health Agency, First Aid Policy / risk assessment

Infection Control Arrangements Infection Control Arrangements

Health & Safety Policy

First Aid Policy Risk Assessment and FAQ

New staff to be provided with the above.

Yes SLT From 1st Sept and on going as new staff / students join L
  2. School leaders and other relevant staff have regard to all relevant guidance and legislation including, but not limited to, the following: Yes      
M a.       The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

Phil Holland to report any staff cases contracted in school only

Yes SLT As necessary L
M b.       The Health Protection (Notification) Regulations 2010

In school

Yes SLT As necessary L
M c.    Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’ Yes SLT As necessary L
M d.    DfE and PHE (2020) ‘COVID-19: guidance for educational settings Yes SLT Daily updates L
M 3. The relevant staff receive any necessary training that helps minimise the spread of infection, e.g. infection control training.

All staff – Inset September and by e mail – staff to sign to say that they have read and understand the RA .

Up dated RA to be sent to all staff March 2021

Yes SLT Inset Sept 20 and ongoing updates L
M 4. School leaders keep up-to-date with advice issued by, but not limited to, the following:  DfE; NHS; Department of Health and Social Care; PHE Yes SLT Daily Updates L
M 5.  Staff are made aware of the school’s infection control procedures in relation to coronavirus via email; Infection Control Arrangements H & S checklist. Yes SLT Daily Updates L
M 6.  Parents are made aware of the school’s infection control procedures in relation to coronavirus via letter/ social media – they are informed that they must not send their child to school if the child develops coronavirus symptoms or if another household member develops coronavirus symptoms. In both these circumstances the parents/carers should call the school to inform the school of this and that they will be following the latest national Stay at Home guidance.

FAQ to parents updated for January 2021 opening and uploaded onto the website

Yes SLT

 

July 2020 and updates in News

letters

L
M 7. Pupils are made aware of the school’s infection control procedures in relation to coronavirus and are informed that they must tell a member of staff if they begin to feel unwell;

Letter to parents in January 2021 opening and FAQ

Information added to website and message shared with pupils on return to school. Verbal and written via Parent Mail, website and newsletters

Yes SLT Website

News letters

Parent Mail

L
L 8. Data Protection including confidentiality arrangements are followed at all times – this includes withholding the names of staff and pupils with either confirmed or suspected cases of coronavirus.

Admin meeting/SLT to update staff

Yes SLT/

Office

Ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Implementing social distancing H 1. Normal class groups, are organised as described in the ‘class or group sizes’ in DfE guidelines;

Class sized bubbles from January 21 across the Main school and The Hub

Breakfast Club segregated into Bubbles in the Main Hall.

Staggered start, playtimes lunchtimes and collection (9-3.15pm during current lockdown)

No enrichment programme Spring Term 2021– review for Summer Terms 2021

Yes All Staff 1st Sept and ongoing M
H 2. Classrooms and other learning environments are organised to maintain space between seats and desks where possible;

Desks may be in groups rather than rows

Reduce movement around the school –  groups to stick to one room during the day.

Groups of children from different bubbles should not mix together although children may leave a bubble where necessary (the guidance says should stay in their bubble rather than must).

Groups of children should stay the same classroom for the term

Rota’d staff to work only with their group.

(PPA teacher must anti-bac every desk prior and when leaving the classroom).

 

 

 

Yes

 

All staff

 

1st Sept and ongoing

L
  3. The timetable is revised to implement where possible:        
M a.Plan for lessons or activities which limit movement between areas;

Detailed planned schedule for limited areas

Yes SLT 1st Sept L
M b. Maximum number of lessons or classroom activities which could take place outdoors;

Year group timetables. Whole school plan and overview with as many as possible outside activities throughout the day – Reception/Year1 – use of outdoor areas within zone.

Outdoor equipment /apparatus/ play equipment /climbing frames must not be used unless they can be throughly cleaned between each year group or in the evenings

Yes SLT 1st Sept L
H c. Staggered assembly groups;

Weekly indoor or outdoor assemblies in bubbles. No guest or whole school assemblies

Yes All staff 1st Sept and ongoing L
H d. Break times (including lunch) are staggered so that all children are not moving around the school at the same time;

Detailed plan outlining the schedule of lunches currently in classrooms (split in the hall during lockdown during to small number of children).

MDS timetable for supervision of classes

Separate lunchtime sittings reception and Year 5 in Hub hall. Years 1 & 2 and Years 3 & 4 in separate sittings in the main hall. Year 6 eat in a classroom.

Yes All Staff 1st sept and ongoing L
H e. Drop-off and collection times are staggered;

Children encouraged to walk or cycle to school where possible.

Only one parent to drop off or pick up children is recommended.

No enrichment clubs for the spring term 2021 review Summer 2021.

Parents to let office know if they are travelling by public transport

Yes SLT 1st Sept and ongoing L
M f. Parents’ drop-off and pick-up protocols are planned so that they minimise adult to adult contact; adults should be advised prior to school opening that they will be required to maintain the 2m social distancing rule at all times when on the school site

2m Markers on entrance and exits and around school, staggered start and finish times.

Main Entrance Friars Way has an automated vehicle gate from Autumn Term 2020.

Staggered use of both entrances

It is recommended that only 1 parent/carer can escort a child to school, if they cannot walk on their own

Parents/carers cannot enter the site and/or gather at the school gates and doors.

The office remains closed and parents must make an appointments to see office or staff

Yes SLT 1st Sept and ongoing L
H g. Bubble groups of children are together throughout the day and do not mixing with other groups of children;

Normal class size bubbles must stick to 1 room throughout the day

There may be some cross over of children from one bubble to another for educational purposes only.

Yes All staff 1st Sept and ongoing L
M 4. Unnecessary items are removed from classrooms and other learning environments where there is space to store it elsewhere

Toys and equipment not used by other bubbles and should be cleaned between sessions.

Unnecessary equipment to be stored away in a spare classroom

Yes All staff 1st Sept L
M 5.  Soft furnishings, soft toys and toys that are hard to clean (such as those with intricate parts) are removed;

All soft furnishings, toys and soft toys must be removed

Yes All staff 1st Sept L
H 6. Cohorts are kept together where possible and children and young people are in the same groups at all times each day, and different groups are not mixed during the day, or on subsequent days;

All groups stay together for the whole day

There may be some cross over of children from one bubble to another for educational purposes or interventions.

Yes All staff 1st Sept L
H 7.  The same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same during the day and on subsequent days;

Exception being PPA, Forest School, MDS, Intervention teachers, Volunteers and sports teachers who will observe social distancing and carry own cleaning kits (anti-bac spray, paper towels etc)

Yes SLT 1st Sept L
M 8. Children and young people use the same classroom or area of a setting throughout the day, with a thorough cleaning of the rooms at the end of the day and are seated at the same desk;

 

Yes All staff 1st Sept L
  9. Mixing within education or childcare setting is minimised by:        
M a.    accessing rooms directly from outside where possible; yes All staff 1st Sept L
M b.    considering one-way circulation, or place a divider down the middle of the corridor to keep groups apart as they move through the setting where spaces are accessed by corridors; use the one way circulation markers to include points at 2m distances to ensure children stay apart if possible

Markers in place and zones allocated/ one way system in place for all children and staff

Yes All staff 1st Sept L
H c.     staggering lunch breaks and children and young people clean their hands beforehand and enter in the groups they are already in or children are brought their lunch in their classrooms;

Separate lunchtime sittings reception and Year 5 in Hub hall. Years 1 & 2 and Years 3 & 4 in separate sittings in the main hall. Year 6 eat in a classroom.

Breakfast Club will be segregated into group bubbles this must be pre-booked via Parent Mail

Yes All staff 1st Sept and ongoing L
H d.    The number of children using the toilet at any one time is limited;

1 at a time. Specific toilets designated to each zone. Limited toilet breaks

Yes All staff 1st Sept L
M e.    Where possible different toilets are allocated to different groups of children;

Zoned toilet facilities

Yes All staff 1st Sept L
M f.      To avoid the unnecessary movement of pupils through the school, basic first aid is provided in the classroom;

Staff need to wear PPE (eg. Mask or visor) in communal areas. SLT wear PPE when speaking to Parents and on the gate.

First aid station and PPE equipment contained within each bubble. PPE in isolation zones. Information to be logged into First Aid book detailing any First Aid given to any child with date and action required.

PPA teacher to have own PPE and cleaning kit

Volunteers to be assigned one class group and must observe 2m  social distancing

School to provide visor and hand sanitisers to Volunteers

Sick buckets and sawdust must be in each class

Yes  

All staff

 

LS to check

1st Sept L
H 10. The use of shared space such as halls is limited and there is cleaning between use by different groups;

Staggered lunchtimes / sports sessions

MDS to wipe down tables after lunch in class

yes All staff 1st Sept L
H 11. The use of staff rooms and offices is staggered to limit occupancy

Staff room will be accessible to one member of staff at a time. Table and chairs removed. Staff can access fridge, microwave etc with anti bac wipes provided for after use cleaning.

In bad weather, staff may eat in classrooms or hall with 2m social distancing being adhered to.

 

  All staff 1st Sept L
Water cooler on corridors have been switched off. All classrooms have jugs for refilling of children’s individual bottles.
  Risk rating prior to action – H/M/L  

Recommended controls/Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Hygiene practice

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hygiene practice

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hygiene practice

 

 

H 1. The COVID-19: cleaning of non-healthcare settings guidance is followed (See Appendix 1) Yes SLT From 1st June and ongoing L
H 2. Sufficient handwashing facilities are available. Where a sink is not nearby, Hand sanitisers on entry.

All classrooms have sinks + toilet handwashing facilities. Classroom soap dispensers insitu. Handwashing timetable in place.

From September, hand sanitisers also available  in classrooms

 

Yes SLT 1st Sept and ongoing L
M 3. Surfaces that children and young people are touching, such as toys, books, desks, chairs, doors, sinks, toilets, light switches, bannisters are cleaned more regularly than normal;

Additional wipe down by LSA’s during day using anti-bac spray and paper towels. Bins emptied during day.

Yes All staff 1st Sept and ongoing L
  4. All adults and children are told to:        
M a. frequently wash their hands with soap and water for 20 seconds and dry thoroughly;

Handwashing time table in place

Yes All staff 1st Sept and ongoing L
M b. clean their hands on arrival at school, before and after eating, and after sneezing or coughing; consider placing hand sanitizer dispensers or washing stations in key areas across the school

Hand sanitiser on entry

Yes All staff 1st June and ongoing L
M c. are encouraged not to touch their mouth, eyes and nose

Staff to remind children

Posters and visual reminders in classrooms and corridors

Yes All staff 1st Sept and ongoing L
  d. use a tissue or elbow to cough or sneeze and use bins for tissue waste (‘catch it, bin it, kill it’).

Pedal lidded bins available in classrooms for tissues only.

Assembly for each bubble and repeat reminders for September.

 

Yes All staff 1st Sept and ongoing L
H 5. Help is available for children and young people who have trouble cleaning their hands independently;

Staff in PPE to support any close contact support ie First Aid / sickness

 

Yes All staff 1st Sept and ongoing M
M 6. Young children are encouraged to learn and practise these habits through games and repetition;

Staff to model how to do handwashing to the children.

Yes All staff 1st Sept and ongoing L
M 7. Bins for tissues are emptied throughout the day. Lidded bins to prevent infection transmission.

In place

 

Yes LSAs 1st Sept and ongoing L
H 8. The use of shared resources such as stationery and other equipment is limited and disinfected where not possible to avoid;

Teachers to set up individual stations and stationery and other equipment. Individual pencil cases orders for all children Year 2 to Year 6 bubbles from September 2020

Each class bubble to have their own art materials

Yes Teacher 1st Sept and ongoing L
H 9. Play equipment is cleaned between uses and not used simultaneously by different groups;

Regular cleaning by staff in class bubble. Equipment left to one side to be cleaned after each session. Wipes and spray/clothes available in each setting for regular cleaning, and disinfection solution in EYFS

EYFS outdoor play equipment used by one group only or cleaned between groups.

Maths Sports & science equipment must be cleaned between groups.

Piano and keyboards to be moved to old infant library and cleaned between uses.

Yes All staff 1st Sept and ongoing L
H 10. The amount of shared resources that are taken and brought in from home is limited;

FAQ letter to parents updated January 2021

Class work to be sent home as appropriate

Levelled reading books will be sent home for a week and on Friday returned placed in a crate and left for a week – new books to be sent home on a Monday

Yes SLT 1st Sept and ongoing L
H 11. All spaces are well ventilated using natural ventilation (opening windows) or ventilation units where possible

Open and closing windows at start/end of day, doors open where possible and use of outdoor spaces maximised. Outside Fire doors to be open

Yes All Staff 1st Sept and ongoing L
M 12. Consider safe use of Air Conditioning

Office staff to discuss when this is used

AC in Nurture room must not be used

  N/A   N/A
H 13. Keep toilet ventilation in operation 24/7; avoid open windows to toilets to ensure correct direction of ventilation.

Doors open with wedges to allow ventilation in all toilets

Limited use of toilets one child at a time where possible.

Yes All staff 1st Sept and ongoing L
M 14. Doors are propped open, where safe to do so (bearing in mind fire safety and safeguarding), to limit use of door handles and aid ventilation;

Corridor doors held open by magnets. Open fire exits.

Yes All staff 1st Sept and ongoing M
M 15.  Posters are displayed throughout the school reminding pupils to wash their hands, e.g. before entering and leaving the school.

These are on display

Yes SLT 1st Sept and ongoing L
H 16.  Pupils wash their hands with soap before and after break times and lunchtimes for no less than 20 seconds.

Handwashing facilities in place in classrooms and toilets

Yes All staff 1st Sept and ongoing L
H 17.  Additional alcohol-based sanitiser (that contains no less than 70% percent alcohol) is provided for use where there is no access to soap and water.

In staff areas and on entering building.

Yes All staff 1st Sept and ongoing L
H 18.  Instruct everyone that toilet’s should be flushed with closed lids.

As far as possible

Yes All staff 1st Sept and ongoing L
H 19.  Infection control procedures are adhered to as much as possible in accordance with the DfE and PHE’s guidance.

In place

Yes All staff 1st Sept and ongoing L
H 20.  Sufficient amounts of soap (or hand sanitiser where applicable), clean water, paper towels and waste disposal bins are supplied in all toilets and kitchen areas.

In place

Yes All staff 1st Sept and ongoing L
H 21.  Bar soap is not used, in line with the Infection Control Policy – liquid soap dispensers are installed and used instead.

In place

Yes SLT 1st Sept and ongoing L
M 22.  Pupils are supervised by staff when washing their hands to ensure it is done correctly, where necessary.

All staff briefed in March 2020 on handwashing protocol. New staff to be briefed.

Yes All staff 1st Sept and ongoing L
H 23.  Pupils do not share cutlery, cups or food.

Packed lunches coming in and used/handled by individual children only.

Ensure sufficient equipment available so that crockery and cutlery not shared.

Hot meal in classroom to limit the amount of children in hall (except in lockdown period).

Yes All staff 1st Sept and ongoing L
H 24.  All utensils are thoroughly cleaned before and after use.

In place

Yes All staff 1st Sept and ongoing L
H 25.  “Hot desking” by staff is avoided however this is unavoidable, alcohol wipes should be used to clean all touch surfaces e.g. PC keyboard, mouse, screen, table top, phone etc

Computers allocated to individual staff where possible. No hot desking unless essential. Spray and cloth in every office area. PPA teachers to have own antibac wipes.

 

Yes All staff 1st Sept and ongoing L
M 26.  Cleaners are employed by the school to carry out daily, thorough cleaning that follows national guidance and is compliant with the COSHH Policy and the Health and Safety Policy.

Contracted hours of cleaning in line with guidance. Additional ICT suite cleaned after use by a member of staff wiping down keyboards screen and mouse. All children to hand sanitise on entry and exit.

Yes SBM 1st Sept and ongoing L
M 27.  The SBM arranges enhanced cleaning to be undertaken where required – advice about enhanced cleaning protocols is sought from the local health team. Yes SBM 1st Sept and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Spread of infection when dealing with a child needing 1:1 support

 

 

 

 

H 1. Individual risk assessments produced by the school SENCO identifying additional hazards due to the behaviours exhibited which might require restraint e.g. spitting, biting etc.

Inclusion Manager has identified need

Yes LS 1st Sept and ongoing L
H 2. Appropriate PPE will be provided as identified in the risk assessment, to include disposable aprons, gloves, eye and mask protection

PPE in stock. PPE zone stations regularly replenished. Gloves, masks, visors and aprons available.

Yes SBM 1st Sept and ongoing M
H 3. Reduced timetable / exclusion / inclusion considered if necessary if children are acting in a way that staff are put at risk

New amended Behaviour Policy to be shared with staff at September Inset 2020

Yes SLT 1st Sept and ongoing L
M 4. Walkie talkie or other means of communication available for the member of staff

Every bubble to have a walkie talkie and charging station located near their bubble.

Staff must ensure that these are charged each night

Yes SLT 1st Sept and ongoing L
M 5. A member of SLT is on “duty” and will hold a walkie talkie or other communication available so can be summoned in the event of an issue escalating Yes SLT 1st June and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No     Risk rating following action – H/M/L
Ill Health M 1. Staff are informed of the symptoms of possible coronavirus infection, e.g. a cough, difficulty in breathing and high temperature, and are kept up-to-date with national guidance about the signs, symptoms and transmission of coronavirus.

Staff briefings in March/April and January 2021. Update in all staff briefings. Repeated at beginning of Autumn term 2020. See TG Flow Chart

Twice weekly voluntary lateral flow testing by staff

Yes SLT 1st June and ongoing L
H 2. Any pupil who displays signs of being unwell is immediately referred to the designated member of staff/school nurse.

Staff to consult with flow-chart and take appropriate actions

Child displaying symptoms sent home for a test

Public Health England is contacted for the most up to date advise on a case by case scenario.

Designated areas for isolation. Door closed window open.

PPE must be worn by adults supervising children with symptoms

Yes All staff 1st Sept and ongoing L
H 3. Any confirmed case of COVID 19 of staff contracted in school will be reported under RIDDOR (2013)

Phil Holland

Yes SLT 1st Sept and ongoing L
H 4. Where the first aider unavailable, staff act in line with the infection control arrangement and ensure that any unwell pupils are moved to an empty room whilst they wait for their parent to collect them. Staff supervising this should wear appropriate PPE ie apron, gloves and mask if there is a risk of sharing bodily fluids

In place

Yes All staff 1st Sept and ongoing L
H 5. Pupils displaying symptoms of coronavirus do not come into contact with other pupils and as few staff as possible, whilst still ensuring the pupil is safe.

Isolate in rooms allocated in the Main school and The Hub  with an adult supervising from a distance 2m. PPE is available in room.

Yes All staff 1st Sept and ongoing L
H 6. The relevant member of staff calls for emergency assistance immediately if the pupil’s symptoms worsen.

Walkie-talkies insitu in all group bubbles. Staff must be sensitive to the messages that they communicate over the walkie talkie to other staff /SLT as children can hear their comments

Yes All staff 1st Sept and ongoing L
M 7. The parents of an unwell pupil are informed as soon as possible of the situation by a relevant member of staff.

SLT

Yes All staff 1st Sept and ongoing L
H 8. Where contact with a pupil’s parents cannot be made, appropriate procedures are followed in accordance with those outlined in governmental guidance and the Infection Control Policy.

SLT – a letter will be sent home regarding procedures to take

Yes All staff 1st Sept and ongoing L
H 9. Unwell pupils who are waiting to go home are kept in an area where they can be at least two metres away from others.

Allocated Isolation pods

Yes All staff 1st Sept and ongoing L
H 10. Areas used by unwell pupils who need to go home are thoroughly cleaned once vacated. PPE as above must be worn.

Staff member in class to clean

Yes All staff 1st Sept and ongoing M
H 11. If unwell pupils are waiting to go home, they are instructed to use different toilets to the rest of the school to minimise the spread of infection. Cleaned afterwards.

In place

Yes All staff 1st Sept and ongoing L
H 12. Parents are advised to contact 999 if their child becomes seriously ill or their life is at risk.

FAQ sent to all parents and on website – updated January 2021

Yea All

staff

1st Sept and ongoing L
H 13. Any medication given to ease the unwell individual’s symptoms, e.g. paracetamol, is administered in accordance with the Administering Medications Policy.

N/A

Yes First Aiders 1st Sept and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Spread of infection M 1.   Spillages of bodily fluids, e.g. respiratory and nasal discharges, are cleaned up immediately in line with the Infection Control Policy and the DFE’s Cleaning in non-healthcare settings guidance (Appendix 1) https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings Yes All staff 1st Sept and ongoing L
H 2. Pupils are instructed to cough or sneeze into their elbow and use a tissue to cover their mouths where possible, disposing of the tissue in waste disposal units with lids

In Place

Yes All staff 1st Sept and ongoing L
H 3. Pupils clean their hands after they have coughed or sneezed.

In Place

Yes All staff 1st Sept and ongoing L
H 4. Instruct everyone that toilets should be flushed.

Advised

Yes SLT/Teachers 1st Sept and ongoing L
H 5. There will be no visitors or admitted to the school except where there is a prior arrangement and all social distancing protocols are followed.

School office remains closed except by appointment

Uniform cannot be tried on before purchasing. School has an order form and appointments will be offered to parents for collection by the Office.

Yes All staff 1st Sept and ongoing L
H 6.    Deliveries to be left outside until the end of the day or accepted into a well ventilated area of the school. Anyone dealing with deliveries should follow the hand washing protocol after dealing with the items.

Deliveries accepted into main foyer by school office.

Yes Admin staff 1st Sept and ongoing L
H 7. Parents are informed via letter not to bring their children to school or on the school premises if they show signs of being unwell and believe they have been exposed to coronavirus.

Parent FAQs

Yes SLT 1st Sept and ongoing L
H 8. Children who have displayed symptoms of coronavirus must self-isolate for 14 days before returning to school.

Medical advice must be sought and their whole household must remain in isolation.

Yes SLT 1st Sept and ongoing L
H 9. Parents Carers and children queue 2 metres apart at entrances and exits to avoid risks of transmission.

Where children arrive outside at the same time, should line up on the 2m markers as to maintain the 2m distance.

Yes All staff 1st Sept and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Management of infectious diseases H 1.       1.Staff are made aware of the symptoms of coronavirus (see Appendix 2)

 

TG Flow Chart is displayed in classrooms and available to staff

Yes All staff 1st Sept and ongoing L
H 2.       2.Staff are vigilant and report concerns about a pupil’s symptoms to the designated member of staff/school nurse.

All staff know and understand this

Yes All staff 1st Sept and ongoing L
H 3.       3.The school is consistent in its approach to the management of suspected and confirmed cases of coronavirus.

School Flow Chart is followed by all staff

Yes All staff 1st Sept and ongoing L
H 4.       4.Social distancing measures are implemented as much as possible

2 m social distancing by all staff and parents

All children are given reminders in class regarding social distancing outside school.

Yes All staff 1st Sept and ongoing L
H 5.       5.There are plans in place for the movement of children around the school (as above)

See separate plans

Yes All staff 1st Sept and ongoing L
H 6.       6.The timetable is adapted to stagger play and lunch times (as above)

See separate plans

Yes All staff 1st Sept and ongoing L
H 7. The SBM monitors the cleaning standards of school cleaning contractors and discusses any additional measures required with regards to managing the spread of coronavirus. Yes SBM 1st June and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Wellbeing for pupils M 1.Children to have the same class teacher and LSA wherever possible

PPA teacher will be different and sports coach Section 5 of 02.07.2020 guidance (shared rota during lockdown)

Yes SLT 1st Sept and ongoing L
M 2.Transition / induction activities undertaken by group teachers

Attendance discussed with vulnerable children and parents

Yes Teachers 1st Sept and ongoing L
M 3.       Welfare officer to address emotional needs of children

Regular Safeguarding and welfare meetings with HT and inclusion Manager

Yes All staff 1st Sept and ongoing L
M 4.       Age appropriate interventions are developed by teaching staff

Inclusion Manager to over see with HT

Yes Teachers 1st Sept and ongoing L
M 5.       Reduced time in school to ensure transition is successful from home to school

Individual return to school /transition plans in place and discussed with parents

Yes All staff

LS

1st Sept and ongoing L
M 6.       2 metre social distancing ELSA / HSLW provision available for children who are distressed

Inclusion Manager to undertake Individual risk assessment for each pupil

Yes All staff 1st Sept and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Wellbeing for staff M 1.       Risk assessment, control measures and operational procedures shared with all staff members

Weekly reminders via e-mail and at Team Meetings

Yes SLT 1st Sept and ongoing L
L 2.       Regular staff meeting (virtually) to discuss concerns and review shared control measures / operational procedures

Weekly Updates by e-mail

yes SLT 1st June and ongoing L
L 3.       Staff will be reminded of the school’s Employee Assistance Programme

Well-Being Newsletter for all staff

Yes SLT 1st Sept and ongoing L
M 4. At least one SLT member of staff on site or available by phone every day for staff to share concerns with. Designated Senoir Teacher if SLT are not on site

Approved by CEO of Trust

Yes SLT 1st Sept and ongoing L
M 5. The risk assessment will be reviewed or where changes are required following feedback from staff – daily, weekly etc or where it is superseded by guidance from the government.

Amended Risk Assessments sent to all staff  by email

Yes SLT 1st June and ongoing L
M 6.All staff to socially distance from each other and must be vigilant and intervene when other staff members are not complying with this

Staff must comply to 2m social distancing – could lead to  a discission with SLT if this is breached

Yes All staff 1st June and ongoing L
M 7.Where a 2 metre distance cannot be maintained e.g. administering minor first aid, passing another person on the corridor, close contact should be kept to a minimum – clinical guidance shows that close contact should be less than 15 minutes

PPE must be worn

Yes All staff 1st Sept and ongoing L
L 8.  Current clinical guidance is that masks for general use are not required in schools

Visors are available for all staff if they wish to wear them. Masks must be worn in communal areas.

Yes All staff 1st June and ongoing L
H 7.       Appropriate PPE will be available for use in specific circumstances ie when dealing with first aid incidents where social distancing cannot be maintained, dealing with someone who has presented with symptoms, cleaning an area where someone suspected of having the infection has been isolated or has been in contact with.

In Place

Yes All staff 1st June and ongoing L
H 8.  Designated staff areas will be identified and staff will remain at a distance of 2 metres in these areas.

In place

Yes All staff 1st June and ongoing L
M 9.  Teachers will continue to have allocated time for PPA.

PPA provided by Natasha

  Teachers   L
H 10.  Staff who have underlying health conditions should undertake an individual risk assessment (see Appendix 3) which will be discussed with a member of SLT

IR to carry out individual risk assessments in line with Trust guidance

Yes SLT 1st Sept and ongoing L
H 11.  Staff who fall under the clinically extremely vulnerable category i.e. staff who are shielding and have received a shielding letter, work from home?

Discuss with CHT

Yes SLT 1st Sept and ongoing L
  H 12. From w/c 25th January, staff provided with Lateral Flow test kits for twice weekly home testing (see separate testing risk assessment) Yes All staff 25th January 2021 ongoing L
  H

 

13. It is preferred but not obligatory that temporary or supply staff have already undertaken a Covid-19 test prior to working at the academy. However, under no circumstances should supply staff come in to the school if awaiting test results or displaying  any symptoms of Covid-19 Yes SLT Updated 28th September 2020 L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Parental Engagement M 1. Parents are told that if their child needs to be accompanied to the education or childcare setting then only one parent can attend;

Parents FAQ

Yes SLT 1st Sept and ongoing M
H 2. Parents are told their allocated drop off and collection times and the process for doing so, including protocols for minimising adult to adult contact (for example, which entrance to use)

Parents FAQ

Yes SLT 1st Sept and ongoing M
H 4.       Parents are told that they cannot gather at entrance gates or doors, or enter the site (unless they have a pre-arranged appointment, which should be conducted safely following the social distancing protocols)

5.       Masks should be worn on collecting and dropping off children.

Parents FAQ

 

Yes SLT 1st Sept and ongoing M
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Communication H 1.  Children, young people, parents, carers or any visitors, such as suppliers, are told not to enter the education or childcare setting if they are displaying any symptoms of coronavirus (following the COVID-19: guidance for households with possible coronavirus infection)

Notice on main entrance – to add to all entrances. Posters regarding masks on public transport  displayed. Information in newsletters

Yes SLT 1st June and ongoing M
H 2.       All member of staff report immediately to the headteacher about any cases of suspected coronavirus, even if they are unsure;

All staff must report if they have a pupil with a suspected case AND must report if they have taken a COVID -19 test to the HT

Yes All staff 1st June and ongoing L
H 3.       The headteacher contacts Trust CEO immediately about any suspected cases of coronavirus, even if they are unsure, and discusses if any further action needs to be taken; there is also the option to call the Department of Education Schools helpline 0800 0468687

PHE must  be notified. RIDDOR reported if case id a member of staff contracted in school.

Yes IR 1st Sept and ongoing L
H 4.       Schools contact the Trust CEO if there are any specific recommendations for their school;

In Place

Yes IR 1st Sept and ongoing L
M 5.       Schools keep pupils and parents adequately updated about any changes to infection control procedures as necessary;

Via Parent Mail, Newsletter and Website

Yes Teachers 1st Sept and ongoing L
  6.  There is early communication with contractors and suppliers that will be needed to prepare for them to support your plans for opening for example, cleaning, catering, food supplies, hygiene suppliers; their risk assessments for coronavirus should be requested and the school risk assessment shared

Caterers & cleaners to be contacted

Yes SBM 1st Sept and ongoing L
M 7.       7. Cleaning contractors or staff are briefed on the additional cleaning requirements and agree additional hours to allow for this.

HT and SBM to advise

Yes SBM 1st Sept and ongoing L
M 8.       8.The school communicates with parents via letter/email regarding any updates to school procedures which are affected by the coronavirus pandemic;

9.       In place

Yes SLT 1st Sept and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

PartialIn place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Partial school closure L 1.  Pupils working from home are assigned work to complete to a timeframe set by their teacher;

Oak Academy can be used or TGA staff will set work for pupils to download at home . DOJO platform to be used for Class Remote Learning – January 2021

Yes Teachers 1st Sept and ongoing L
M 2.  The headteacher maintains their plan for pupils’ continued education during partial school closure to ensure there is minimal disruption to pupils’ learning – this includes their plan to monitor pupils’ learning while not in school;

Communication via Parent Mail Newsletter and website

Yes Teachers/SLT/TAs 1st Sept and ongoing L
M 3.  The Behavioural Policy and Staff Code of Conduct are adhered to at all times, even while working remotely;

Amendment of behaviour policy.

Staff uniform policy is reviewed.

Yes All staff 1st Sept and ongoing L
M 6.       The headteacher ensures all pupils have access to schoolwork and the necessary reading materials at home;

Via Website and reading books to be sent home

Yes SLT 1st Sept and ongoing L
M 5.  The headteacher works with the ICT Lead to ensure that technology used is accessible to all pupils – alternative arrangements are put in place where required;

SLT now have access to alter the Website

Pupils are reminded about on-line safety and social media

Yes SLT 1st Sept and ongoing L
L 7.       The school manages the use of parents’ and pupils’ contact details in line with the Data Protection Policy and Records Management Policy, e.g. collecting emails to send schoolwork to pupils.

In place in school office

Yes All staff 1st Sept and ongoing L
M 7.  The headteacher liaises with other schools to find pupils a temporary place at a different school where their usual school has to close;

Via Kent HT Whats App group or Kent  HT Email group

Yes SLT 1st Sept and ongoing L
M 8.  The headteacher accepts pupils from other schools where necessary to help children access essential education during the coronavirus pandemic.

After undertaking a full Risk Assessment for each pupil . Visiting children and staff should stay in their own bubble – separate toilets would be used.

Yes SLT 1st Sept and ongoing L
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Emergencies H 1.       All pupils’ emergency contact details are up-to-date, including alternative emergency contact details, where required.

Information held in Office

Yes Admin 1st June and ongoing L
M 2.       Pupils’ parents are contacted as soon as practicable in the event of an emergency.

Information held in Office

Yes SLT 1st June and ongoing L
M 3.       Pupils’ alternative contacts are called where their primary emergency contact cannot be contacted.

Information held in Office – contacts held on SIMS

Yes Admin 1st June and ongoing L
M 4. The school has an up-to-date First Aid Policy in place which outlines the management of medical emergencies – medical emergencies are managed in line with this policy.

First aid policy to include Government covid 19 best practice guidance

Yes SLT 1st June and ongoing M
H 5.Emergency evacuations will take place following social distancing principles as far as is reasonably practicable. Particularly at assembly areas (2m separation).

See emergency evacuation plan.

Yes SLT 1st June and ongoing H
  Risk rating prior to action – H/M/L  

Recommended controls/

Mitigation and Protective Measures

In place?  Yes/No By whom? Deadline Risk rating following action – H/M/L
Managing School Transport M 1. Parents, children and young people are encouraged to walk or cycle to their education setting where possible;

Very few children come to school via public transport. No school transport.

Yes SLT 1st June and ongoing L
  2.Transport providers should provide a copy of their Covid-19 risk assessment to the school

Parents to let Office know if they travel by public transport to school -Section 2 guidance 02.07.2020

Yes    1st Sept  and ongoing n/a
n/a 3. Transport arrangements are organised to cater for any changes to start and finish times; n/a     n/a
n/a 4. Transport providers are advised that they do not work if they or a member of their household are displaying any symptoms of coronavirus; n/a     n/a
n/a 5. Transport providers, as far as possible, are advised of the need to follow hygiene rules and try to keep distance from their passengers; n/a     n/a
n/a 6. Revised travel plans are communicated clearly to contractors, local authorities and parents where appropriate (for instance, to agree pick-up and drop-off times). n/a     n/a

 

 

Appendix 1

 

 GOV.UK

Coronavirus (COVID-19) 

 

What you need to know – cleaning in non-healthcare settings

  • cleaning an area with normal household disinfectant after someone with suspected coronavirus (COVID-19) has left will reduce the risk of passing the infection on to other people
  • wear disposable or washing-up gloves and aprons for cleaning. These should be double-bagged, then stored securely for 72 hours then thrown away in the regular rubbish after cleaning is finished
  • using a disposable cloth, first clean hard surfaces with warm soapy water. Then disinfect these surfaces with the cleaning products you normally use. Pay particular attention to frequently touched areas and surfaces, such as bathrooms, grab-rails in corridors and stairwells and door handles
  • if an area has been heavily contaminated, such as with visible bodily fluids, from a person with coronavirus (COVID-19), use protection for the eyes, mouth and nose, as well as wearing gloves and an apron
  • wash hands regularly with soap and water for 20 seconds, and after removing gloves, aprons and other protection used while cleaning

 

Background

Experience of new coronaviruses (SARS-CoV and MERS-CoV) has been used to inform this guidance. The risk of infection depends on many factors, including:

  • the type of surfaces contaminated
  • the amount of virus shed from the individual
  • the time the individual spent in the setting
  • the time since the individual was last in the setting

The infection risk from coronavirus (COVID-19) following contamination of the environment decreases over time. It is not yet clear at what point there is no risk. However, studies of other viruses in the same family suggest that, in most circumstances, the risk is likely to be reduced significantly after 72 hours.

 

Principles of cleaning after the case has left the setting or area

Personal protective equipment (PPE)

The minimum PPE to be worn for cleaning an area where a person with possible or confirmed coronavirus (COVID-19) is disposable gloves and an apron. Hands should be washed with soap and water for 20 seconds after all PPE has been removed.

If a risk assessment of the setting indicates that a higher level of virus may be present (for example, where unwell individuals have slept such as a hotel room or boarding school dormitory) or there is visible contamination with body fluids, then the need for additional PPE to protect the cleaner’s eyes, mouth and nose might be necessary. The local Public Health England (PHE) Health Protection Team (HPT) can advise on this.

Non-healthcare workers should be trained in the correct use of a surgical mask, to protect them against other people’s potentially infectious respiratory droplets when within 2 metres, and the mask use and supply of masks would need to be equivalent to that in healthcare environments.

 

Cleaning and disinfection

Public areas where a symptomatic individual has passed through and spent minimal time, such as corridors, but which are not visibly contaminated with body fluids can be cleaned thoroughly as normal.

All surfaces that the symptomatic person has come into contact with must be cleaned and disinfected, including:

  • objects which are visibly contaminated with body fluids
  • all potentially contaminated high-contact areas such as bathrooms, door handles, telephones, grab-rails in corridors and stairwells

Use disposable cloths or paper roll and disposable mop heads, to clean all hard surfaces, floors, chairs, door handles and sanitary fittings, following one of the options below:

  • use either a combined detergent disinfectant solution at a dilution of 1,000 parts per million available chlorine

or

  • a household detergent followed by disinfection (1000 ppm av.cl.). Follow manufacturer’s instructions for dilution, application and contact times for all detergents and disinfectants

or

  • if an alternative disinfectant is used within the organisation, this should be checked and ensure that it is effective against enveloped viruses

Avoid creating splashes and spray when cleaning.

Any cloths and mop heads used must be disposed of and should be put into waste bags as outlined below.

When items cannot be cleaned using detergents or laundered, for example, upholstered furniture and mattresses, steam cleaning should be used.

Any items that are heavily contaminated with body fluids and cannot be cleaned by washing should be disposed of.

 

Laundry

Wash items in accordance with the manufacturer’s instructions. Use the warmest water setting and dry items completely. Dirty laundry that has been in contact with an unwell person can be washed with other people’s items.

Do not shake dirty laundry, this minimises the possibility of dispersing virus through the air.

Clean and disinfect anything used for transporting laundry with your usual products, in line with the cleaning guidance above.

 

 

 

Waste

Waste from possible cases and cleaning of areas where possible cases have been (including disposable cloths and tissues):

  1. Should be put in a plastic rubbish bag and tied when full.
  2. The plastic bag should then be placed in a second bin bag and tied.
  3. It should be put in a suitable and secure place and marked for storage until the individual’s test results are known.

Waste should be stored safely and kept away from children. You should not put your waste in communal waste areas until negative test results are known or the waste has been stored for at least 72 hours.

  • if the individual tests negative, this can be put in with the normal waste
  • if the individual tests positive, then store it for at least 72 hours and put in with the normal waste

If storage for at least 72 hours is not appropriate, arrange for collection as a Category B infectious waste either by your local waste collection authority if they currently collect your waste or otherwise by a specialist clinical waste contractor. They will supply you with orange clinical waste bags for you to place your bags into so the waste can be sent for appropriate treatment.

 

Appendix 2

Symptoms of Covid-19

Appendix 3

 
 
 
 
 
 
 
Individual Employee Health Risk Assessment
 
 
BAME Ethnicity and aged > 55
yrs
 
 
White European Ethnicity and aged > 60
yrs
 
 
Pregnancy
 
 
 
 
 
 
Chronic Health
Issues:
 
 
Hypertension
 
Heart Disease
 
Diabetes Mellitus
 
Chronic Kidney Disease
 
Liver Disease
 
Immune suppressing medication
 
Chronic neurological condition
 
Asthma
 
Chronic Obstructive Pulmonary Disease (COPD)
 
Obesity (BMI >30)
 
 
Fit to work onsite:
 
 
Discuss implications and take appropriate
measures to mitigate risk of COVID
19
 
infection
 
No
 
No
 
Clinically Vulnerable:
 
 
If employee cannot
work from home, they
should be offered the option of the safest
available on
site
roles
.
 
 
This must enable them
to stay 2m away
from
others at all times.
 
 
If
they have to spend time
working within
2
m
of others, you should carefully assess whether
this involves an acceptable level of risk.
 
 
If the employer or employee still requests a
return to the workplace
 
 
EMAIL THE EMPLOYEE
 
AN OCCUPATIONAL HEALTH
 
COVID
 RISK QUESTIONNAIRE
19
 
FROM MEDWYN COHORT ONLINE PORTAL
 
 
 
EMPLOYEE HAS THE GOVERNMENT LETTER
‘CLINICALLY EXTREMELY VULNERABLE’
 
 
SHOULD NOT WORK OUTSIDE THE HOME
 
CONSIDER WHETHER HR OR OCCUPATIONAL
HEALTH SUPPORT REQUIRED
 
 
 
 
No
 
No
 
 
 
Yes
 
 
 
 
REFER TO OCCUPATIONAL HEALTH FOR A
TELEPHONE RISK ASSESSMENT
 
Yes
 
 
 
No
 
 
Yes
 

 

 

HOW TO USE THE RISK ASSESSMENT TOOL

 
 
Take into consideration
work
role
&
s
etting i.e.
driver, warehouse, office based
 
 
Potential
exposure to
COVID
19
 
in
 
the workplace
 
 
Application of an appropriate hierarchy of
 
control
measures including:
 
 
Elimination if possible
 
 
Reduction by hygiene measures
 
 
Safe systems of work
 
 
C
orrect use of PPE
 
including training
if
absolutely
 
necessary
 
 
Employers have a duty of care requiring them
, as far as
reasonably practicable, to secure the health safety and
welfare of their employees.
 
 
This includes an equitable approach to effective risk
management and risk reduction of potential workplace
hazards, for all staff which requires
 
a 3 stage approach
:
 
Six factors need to be considered:

Age: Those aged over 70 have already been identified clinically vulnerable

Sex

Clinically vulnerable people: Those with underlying health conditions or co-morbidities

Ethnicity: Those of BAME appear to be at increased risks, particularly aged above 55 or have comorbidities (other health issues)

Pregnancy – in particular those who are over 28 weeks or have underlying health conditions

 

Disabilities identified which may be the subject of reasonable adjustments

Identify those individuals with increased vulnerability to infection or poorer outcomes from COVID-19.

Guidance has identified three categories of vulnerability:

Specific long term health conditions

Older age

Pregnancy

Evidence suggests that ethnicity of a BAME background may also be associated with increased vulnerability

Evidence of males being at higher risk with UK Data showing approximately 60% of people being admitted to hospital being male

Availability of appropriate redeployment options