Online Safety Policy

 

TEMPLE GROVE ACADEMY

 

ONLINE SAFETY POLICY

 

Approved Summer 2018

Review Autumn 2021

 

 

Our school code of conduct is:
“Try, Grow, Achieve”

Aims

Our school aims to:

  • Have robust processes in place to ensure the online safety of pupils, staff, volunteers and governors
  • Deliver an effective approach to online safety, which empowers us to protect and educate the whole school community in its use of technology
  • Establish clear mechanisms to identify, intervene and escalate an incident, where appropriate

 

Legislation and guidance

This policy is based on the Department for Education’s statutory safeguarding guidance, Keeping Children Safe in Education, and its advice for schools on preventing and tackling bullying and searching, screening and confiscation. It also refers to the Department’s guidance on protecting children from radicalisation.

It reflects existing legislation, including but not limited to the Education Act 1996 (as amended), the Education and Inspections Act 2006 and the Equality Act 2010. In addition, it reflects the Education Act 2011, which has given teachers stronger powers to tackle cyber-bullying by, if necessary, searching for and deleting inappropriate images or files on pupils’ electronic devices where they believe there is a ‘good reason’ to do so.

The policy also takes into account the National Curriculum computing programmes of study.

Educating pupils about online safety

Pupils will be taught about online safety as part of the curriculum.

In Key Stage 1, pupils will be taught to:

  • Use technology safely and respectfully, keeping personal information private
  • Identify where to go for help and support when they have concerns about content or contact on the internet or other online technologies

Pupils in Key Stage 2 will be taught to:

  • Use technology safely, respectfully and responsibly
  • Recognise acceptable and unacceptable behaviour
  • Identify a range of ways to report concerns about content and contact

The safe use of social media and the internet will also be covered in other subjects where relevant.

The school will use assemblies to raise pupils’ awareness of the dangers that can be encountered online and may also invite speakers to talk to pupils about this.

 

Educating parents about online safety

The school will raise parents’ awareness of internet safety in letters or other communications home. This policy will also be shared with parents.

If parents have any queries or concerns in relation to online safety, these should be raised in the first instance with the head teacher and/or the Designated Safeguarding Lead (DSL).

Concerns or queries about this policy can be raised with any member of staff or the headteacher.

 

Cyber-bullying

Definition

Cyber-bullying takes place online, such as through social networking sites, messaging apps or gaming sites. Like other forms of bullying, it is the repetitive, intentional harming of one person or group by another person or group, where the relationship involves an imbalance of power. (See also the school behaviour policy.)

Preventing and addressing cyber-bullying

To help prevent cyber-bullying, we will ensure that pupils understand what it is and what to do if they become aware of it happening to them or others. We will ensure that pupils know how they can report any incidents and are encouraged to do so, including where they are a witness rather than the victim.

The school will actively discuss cyber-bullying with pupils, explaining the reasons why it occurs, the forms it may take and what the consequences can be. Class teachers will discuss cyber-bullying with their classes, and the issue will be addressed in assemblies.

Teaching staff are also encouraged to find opportunities to use aspects of the curriculum to cover cyber-bullying. This includes personal, social, health and economic (PSHE) education, and other subjects where appropriate.

All staff, governors and volunteers (where appropriate) receive training on cyber-bullying, its impact and ways to support pupils, as part of safeguarding training (see section on Training for more detail).

The school also sends information/leaflets on cyber-bullying to parents so that they are aware of the signs, how to report it and how they can support children who may be affected.

In relation to a specific incident of cyber-bullying, the school will follow the processes set out in the school behaviour policy. Where illegal, inappropriate or harmful material has been spread among pupils, the school will use all reasonable endeavours to ensure the incident is contained.

The DSL will consider whether the incident should be reported to the police if it involves illegal material, and will work with external services if it is deemed necessary to do so.

 

 

Examining electronic devices

School staff have the specific power under the Education and Inspections Act 2006 (which has been increased by the Education Act 2011) to search for and, if necessary, delete inappropriate images or files on pupils’ electronic devices, including mobile phones, iPads and other tablet devices, where they believe there is a ‘good reason’ to do so.

When deciding whether there is a good reason to examine or erase data or files on an electronic device, staff must reasonably suspect that the data or file in question has been, or could be, used to:

  • Cause harm, and/or
  • Disrupt teaching, and/or
  • Break any of the school rules

If inappropriate material is found on the device, it is up to the staff member in conjunction with the DSL or other member of the senior leadership team to decide whether they should:

  • Delete that material, or
  • Retain it as evidence (of a criminal offence or a breach of school discipline), and/or
  • Report it to the police

Any searching of pupils will be carried out in line with the DfE’s latest guidance on screening, searching and confiscation.

Any complaints about searching for or deleting inappropriate images or files on pupils’ electronic devices will be dealt with through the school complaints procedure.

 

Acceptable use of the internet in school

All pupils, parents, staff, volunteers and governors are expected to sign an agreement regarding the acceptable use of the school’s ICT systems and the internet (appendices 1 and 2). Visitors will be expected to read and agree to the school’s terms on acceptable use if relevant.

Use of the school’s internet must be for educational purposes only, or for the purpose of fulfilling the duties of an individual’s role.

We will monitor the websites visited by pupils, staff, volunteers, governors and visitors (where relevant) to ensure they comply with the above.

More information is set out in the acceptable use agreements in appendices 1 and 2.

 

Pupils using mobile devices in school

Pupils who walk to and from school independently may bring mobile devices into school once permission has been gained from their parent/carer. The pupils must not have their phones switched on during school hours, and must hand them into the office at the start of the day to be locked away for safekeeping. Parents sign a disclaimer in order that the school does not accept any liability for damage to the mobile phones.

Any breach of the acceptable use agreement by a pupil may trigger disciplinary action in line with the school behaviour policy, which may result in the confiscation of their device.

 

 

 

Staff using work devices outside school

Staff members using a work device outside school must not install any unauthorised software on the device and must not use the device in any way which would violate the school’s terms of acceptable use, as set out in appendix 2.

Staff must ensure that their work device is secure and password-protected, and that they do not share their password with others. They must take all reasonable steps to ensure the security of their work device when using it outside school. Any USB devices containing data relating to the school must be encrypted.

If staff have any concerns over the security of their device, they must seek advice from the ICT coordinator.

Work devices must be used solely for work activities.

 

How the school will respond to issues of misuse

Where a pupil misuses the school’s ICT systems or internet, we will follow the procedures set out in the behaviour policy. The action taken will depend on the individual circumstances, nature and seriousness of the specific incident, and will be proportionate.

Where a staff member misuses the school’s ICT systems or the internet, or misuses a personal device where the action constitutes misconduct, the matter will be dealt with in accordance with the staff disciplinary procedures. The action taken will depend on the individual circumstances, nature and seriousness of the specific incident.

The school will consider whether incidents which involve illegal activity or content, or otherwise serious incidents, should be reported to the police.

 

Training

All new staff members will receive training, as part of their induction, on safe internet use and online safeguarding issues including cyber-bullying and the risks of online radicalisation.

All staff members will receive refresher training at least once each academic year as part of safeguarding training, as well as relevant updates as required (for example through emails and staff meetings).

The DSLs will undertake child protection and safeguarding training, which will include online safety, at least every 2 years. They will also update their knowledge and skills on the subject of online safety at regular intervals, and at least annually.

Governors will receive training on safe internet use and online safeguarding issues as part of their safeguarding training.

Volunteers will receive appropriate training and updates, if applicable.

More information about safeguarding training is set out in our child protection policy.

 

Monitoring arrangements

The DSL logs behaviour and safeguarding issues related to online safety. An incident report log can be found in appendix 4.

 

 

Links with other policies

This online safety policy is linked to our:

Child protection and Safeguarding policy

Behaviour policy

Capability of Staff policy

Data protection policy and privacy notices

Complaints policy

Computing policy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 1: acceptable use agreement (pupils and parents/carers)

Acceptable use of the school’s ICT systems and internet: agreement for pupils and parents/carers
Name of pupil:
When using the school’s ICT systems and accessing the internet in school, I will not:

·      Use them for a non-educational purpose

·      Use them without a teacher being present, or without a teacher’s permission

·      Access any inappropriate websites

·      Access social networking sites (unless my teacher has expressly allowed this as part of a learning activity)

·      Use chat rooms

·      Open any attachments in emails, or follow any links in emails, without first checking with a teacher

·      Use any inappropriate language when communicating online, including in emails

·      Share my password with others or log in to the school’s network using someone else’s details

·      Give my personal information (including my name, address or telephone number) to anyone without the permission of my teacher or parent/carer

·      Arrange to meet anyone offline without first consulting my parent/carer, or without adult supervision

If I bring a personal mobile phone or other personal electronic device into school:

·      I will switch it off and hand it into my teacher at the start of school.

I agree that the school will monitor the websites I visit.

I will immediately let a teacher or other member of staff know if I find any material which might upset, distress or harm me or others.

I will always use the school’s ICT systems and internet responsibly.

Signed (pupil): Date:
Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff. I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school, and will make sure my child understands these.
Signed (parent/carer): Date:

Appendix 2: acceptable use agreement (staff, governors, volunteers and visitors)

Acceptable use of the school’s ICT systems and the internet: agreement for staff, governors, volunteers and visitors
Name of staff member/governor/volunteer/visitor:

 

When using the school’s ICT systems and accessing the internet in school, or outside school on a work device, I will not:

·      Access, or attempt to access inappropriate material, including but not limited to material of a violent, criminal or pornographic nature

·      Use them in any way which could harm the school’s reputation

·      Access social networking sites or chat rooms

·      Use any improper language when communicating online, including in emails or other messaging services

·      Install any unauthorised software

·      Share my password with others or log in to the school’s network using someone else’s details

I will only use the school’s ICT systems and access the internet in school, or outside school on a work device, for educational purposes or for the purpose of fulfilling the duties of my role.

I agree that the school will monitor the websites I visit.

I will take all reasonable steps to ensure that work devices are secure and password-protected when using them outside school, and keep all data securely stored in accordance with this policy and the school’s data protection policy.

I will let the designated safeguarding lead (DSL) and ICT co-ordinator know if a pupil informs me they have found any material which might upset, distress or harm them or others, and will also do so if I encounter any such material.

I will always use the school’s ICT systems and internet responsibly, and ensure that pupils in my care do so too.

Signed (staff member/governor/volunteer/visitor):

 

 

Date:

 

Appendix 3: online safety training needs – self-audit for staff

 

Online safety training needs audit
Name of staff member/volunteer:

 

Date:
Do you know the name of the person who has lead responsibility for online safety in school?  
Do you know what you must do if a pupil approaches you with a concern or issue?  
Are you familiar with the school’s acceptable use agreement for staff, volunteers, governors and visitors?  
Are you familiar with the school’s acceptable use agreement for pupils and parents?  
Do you regularly change your password for accessing the school’s ICT systems?  
Are you familiar with the school’s approach to tackling cyber-bullying?  
 

Are there any areas of online safety in which you would like training/further training? Please record them here.

 

 

 

 

 

 

 

 

 

 

Appendix 4: online safety incident report log

 

Online safety incident report log
Date Where the incident took place Description of the incident Action taken Name and signature of staff member recording the incident