Health & safety policy

Updated                                         Spring 2019

Approved by Governors          Summer 2019/ Summer 2021

Date for Review                          Autumn 2022


“We must provide the best to ensure our pupils can achieve their best”

This policy has been developed being mindful of our aim to provide an excellent education for pupils of all abilities and backgrounds in the context of Christian belief and practice.

Statement of Intent:

The Head Teacher and Governors are committed to establishing and implementing arrangements that will:

  • Ensure staff and pupils are safeguarded when on school premises, or engaged in offsite activities (e.g. school trips, sports events etc.).
  • Ensure the premises for which they are responsible have safe access and egress for all staff, pupils and visitors.
  • Provide adequate facilities and arrangements for welfare.
  • Provide and maintain safe plant and safe systems of work without risks to health.
  • Ensure safe use, handling, storage and transport of articles.
  • Provide suitable information, training, instruction and supervision to keep all staff, pupils and visitors safe.


B1: Employer Responsibilities

The Trust as the employer has a statutory duty in respect of health and safety in community and voluntary controlled schools to ensure that premises and people are healthy and safe.

The responsibility is devolved to the Head Teacher, who have day to day responsibility for staff, pupils and others as ‘officer in charge’ of the premises.

The Head Teacher will ensure the overall implementation of the policy.

B2: Head Teacher Responsibilities:

  • To ensure this policy is reviewed bi-annually, or before if there are any changes in circumstances.
  • To ensure that employee responsibilities regarding health and safety are included in his/her job description and that it is properly received and understood;
  • To include health and safety issues in the school improvement plan, if necessary;
  • To carry out regular health and safety inspections (at least three times a year) and take remedial action as appropriate;
  • To undertake risk assessments, record significant findings, and review annually, or before if there is a change in circumstance;
  • To receive and deal promptly with raised issues or complaints about unsafe premises, equipment or work practices;
  • To ensure that the requirements of any enforcement officer (e.g. HSE Inspector,

Environmental Health Officer, Fire Liaison Officer, or Environmental Agency Inspector) are properly addressed;

  • To ensure that emergency evacuation procedures are in place and tested;
  • To ensure that adequate first aid provision is available and kept up to date;
  • To report health and safety issues to the governing body on a regular basis;
  • To monitor and review all health and safety policies and procedures.

NB: Tasks can be delegated to other staff members, but the responsibility remains with the Head Teacher.

B3: Governors’ Responsibilities:

  • Responsibility for the health and safety of pupils lies with the governing body of the school, either as the employer of school staff or because it controls school premises (or both).
  • The governing body will promote a strategic overview for health and safety.
  • The governing body will take all reasonable measures to ensure that the premises and equipment on site are safe and do not put the health or safety of staff, pupils or visitors at risk while they are on the premises.
  • The governing body of a community, voluntary controlled, community special and maintained nursery school must comply with any directions given by the LA concerning the health and safety of persons in school, or on school activities elsewhere.
  • The governing body will make adequate provision for maintenance of the school premises and equipment within the school’s delegated budget.
  • The governing body will support and monitor health and safety within the school.
  • The governing body can consider appointing a governor to coordinate health and safety from a strategic point of view.

B4: Staff Responsibilities:

  • Must take reasonable care of their own health and safety and that of others who may be affected by what they do or fail to do.
  • Will co-operate with their employer on health and safety matters.
  • Will not interfere with anything provided to safeguard their health and safety or that of others.
  • Have a duty to report all health and safety concerns to the Head Teacher or their line manager.

B5: Safety Representatives (or safety representatives of a Trade Union have the following functions):

  • Represent employees generally and when you consult them about specific matters that will affect the health, safety and welfare of the employees
  • Represent employees when Health and Safety Inspectors from HSE or The Trust consult them
  • Investigate accidents, near misses, and other potential hazards and dangerous occurrences in the workplace
  • Investigate complaints made by an employee they represent about their health, safety or welfare in the workplace
  • Present the findings of investigations to you.
  • Inspect the workplace;
  • With at least one other appointed representative, request in writing that you set up a health and safety committee and attend Health and Safety Committee and meetings as a representative of your employees.

B6: Consultation with Employees

It is a legal requirement to consult with employees on health and safety issues. A Safety Committee is where formal consultation with employees takes place, but individual and group staff meetings are also appropriate forums for communication on health and safety matters and concerns.

Name of Employee Representative: Isabel M Ramsay

Health and Safety may be discussed at any staff meeting

B7: Information, Instruction and Supervision

Under health and safety law it is a legal requirement to display or provide a leaflet version of the Health and Safety Law poster.

  • A copy of the Health and Safety Law Poster can be found in the staff room:
  • Supervision of young workers/trainees will be arranged/undertaken/monitored by the Head Teacher or other delegated key members of staff.
  • The Head Teacher will supply adequate information, instruction and supervision for all staff, pupils and visitors to ensure their health and safety.

B8: Competency for Health and Safety Tasks and Training

  • Induction training will be ensured for all members of staff by the Head Teacher / Deputy Head Teacher
  • Training will be identified, arranged and monitored by the Head Teacher and the governing body.
  • Staff are also responsible for drawing to the attention of the Head Teacher and their own personal training needs.
  • Training records will be easily accessible for audit purposes and will be kept up to date.

B9: Monitoring

  • The Head Teacher will check working conditions and ensure that safe working practices are being followed. Regular inspections will be undertaken of the school building and grounds three times a year
  • The SOA is responsible for investigating accidents although the accountability lies with the Head Teacher
  • The SOA is responsible for investigating work – related causes of sickness and absences, although the accountability lies with the Head Teacher.
  • The Head Teacher is responsible and accountable for acting on investigation findings in order to prevent a reoccurrence.


C1: School Activities

  • The Head Teacher will ensure that risk assessments are undertaken.
  • The significant findings of all risk assessments will be reported to the governing body and to all relevant staff, contractors and visitors who may be affected.
  • Any actions that are required to remove or control risks will be approved by the Head Teacher or their delegated responsible person.
  • The Head Teacher and or delegated responsible person will check that the implemented actions have removed/reduced the risks, and
  • All risk assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest.

C2: Visitors

  • All visitors shall be directed by clear signage to the reception and must report to the school office, where appropriate arrangements for the signing in and out and identity badges will be provided.
  • All visitors shall be made aware of the school’s fire arrangements in the event of a fire.
  • All visitors shall be made aware of the school’s emergency procedures.

C3: Fire and Emergency Procedures

  • The Head Teacher is responsible for ensuring the fire risk assessment is undertaken, controls are implemented and that it is reviewed annually.
  • Emergency exits, assembly points and assembly point instructions are clearly identified by safety signs and notices.
  • Emergency evacuation will be practiced each term and a record will kept.

Fire Wardens:  Senior Admin Assistant, Teaching Partner and Deputy Head Teacher

Fire and Rescue will be contacted in the event of a fire being detected.

  • Regular testing of fire alarms will occur weekly:
  • The fire log book is kept in the Office.

C4: Fire Fighting

Staff should only use fire extinguishers if trained in how to operate them safely. If trained, they should only use the extinguisher if confident to do so and not put themselves or others at undue risk. There should always be a clear escape available. Ensure the alarm is raised BEFORE attempting to tackle a fire.

All chemicals will be stored in accordance to the Control of Substances Hazardous to Health (COSHH) assessment.

List of hazardous substances will be provided to fire officer in the event of a fire.

C5: Maintenance of Fire Precautions:

The Head Teacher will ensure regular maintenance of:

  1. Fire extinguishers
  2. Fire alarms
  3. Fire doors
  4. Fire safety signs and identification of escape routes
  5. Emergency lighting and other emergency equipment

Specify whose role it is to make the call: Any member of staff in the office

Indicate when tests are to be carried out: Weekly

Specify who will keep the log and where: Main Office

All records are kept by Senior Admin Assistant in the office.

C6:Bomb Alerts

Bomb alerts will be dealt with in accordance with the school’s emergency planning arrangements.

  • The Head Teacher are responsible for ensuring the bomb alert procedures are undertaken and implemented.

C7: First Aid Arrangements

  • The Head Teacher will ensure that there are an appropriate number of designated and trained first aiders in the school.
  • The Head Teacher will ensure that there are an appropriate number of first aid boxes, with instructions.
  • A first aid risk assessment will be carried out by the Head Teacher to determine the above factors.
  • The school will follow the procedure for completion of incident/accident records.

HS157, HS160, F2508.

  • The school will follow the Trust procedures for reporting of injuries as stated in the accident book.
  • All reportable incidents under RIDDOR ’95 will be reported to the HSE by school.
  • Parents will be invited to complete the consent form for medical treatment in accordance with school policy and DFE guidance.

C8: Information Technology

  • The Head Teacher will ensure that suitable arrangements are in place for the use of information Technology.
  • Information Technology will be installed safely, with due consideration given to ventilation for server rooms and computer suites and to hazards such as asbestos and working at height.

A list of first aiders and contact details are outside the office.

First Aid boxes are in the medical cupboard.


  • Assessments for users of Display Screen Equipment (DSE) will be carried out

In accordance with the Health and Safety (DSE) Regulations 1992 (as amended in 2002)

  • The guidance on interactive whiteboards will be followed.

C10: Legal Requirements for Premises

  • The school will comply with the requirements of the Workplace (Health, Safety and

Welfare) Regulations 1992 with regard to facilities for staff such as lighting, heating, ventilation, space, condition of floors and general welfare facilities.

  • The school will comply with the arrangements of the Education (School Premises)

Regulations 1999 with regard to school facilities such as washrooms for pupils and staff, medical accommodation and indoor temperatures.

C11: Safe Handling and Use of Substances

  • The Head Teacher are responsible for identifying all substances which need an assessment under the Control of Substances Hazardous to Health (COSHH) Regulations 2002.
  • The Head Teacher or delegated responsible person will be responsible for undertaking COSHH assessments.
  • The Head Teacher will be responsible for ensuring that all relevant employees are informed about the COSHH assessments.
  • The Head Teacher will be responsible for checking that all new substances can be used safely before they are purchased.
  • COSHH assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest.

C12: Inspection of Premises, Plant and Equipment

  • The Head Teacher will arrange for formal inspections of the premises, plant and equipment to take place three times a year and draw up an effective maintenance programme
  • All identified maintenance will be implemented.
  • Routine checks may be undertaken by a combination of class teachers, governors, caretaking staff and the head teacher/deputy head using the checklists.
  • Access to store rooms; boiler rooms; tank and plant rooms should also be checked, including checking for inappropriate storage of ladders and other equipment.
  • Where damaged asbestos is encountered or suspected, procedures, as laid down in the Trust Asbestos policy, will be followed.

C13: Asbestos Management

Property and Infrastructure Support will arrange for a management asbestos survey to be carried out every three years in line with policy.

The Head Teacher will ensure that the Trust asbestos management policy is followed.

An asbestos file is kept in the Main Office and staff will ask all contractors to check the survey and sign to say that they are aware of where the asbestos is within the building.

The Head Teacher or the delegated responsible person will monitor areas where asbestos material is present, record significant findings and arrange for remedial works to be carried out if necessary. All works undertaken will be updated in the asbestos survey on completion.

C14: Legionella Management Property and Infrastructure

Support will arrange for a water hygiene risk assessment to be carried out every two years in line with statutory requirements.

Assessments identify if there are areas where conditions are such that legionella bacteria could grow; list any required works; and include details of future monitoring requirements that the school is responsible for.

Therefore all identified remedial works will be incorporated into the school’s maintenance programme.

Monitoring of the water system is also a statutory requirement and the school will ensure this is undertaken.

This will include taking temperature readings, recording these in the log book and de-scaling spray outlets.

C15: List of Risk Assessments, Policies and Procedures to complement this Policy

  • Asbestos management
  • Control of chemicals hazardous to health (COSHH)
  • Drugs and alcohol
  • Electricity at work including portable appliance testing
  • Emergency planning
  • Fire – including responsibilities of the fire wardens
  • First aid requirements
  • Lone working
  • Manual handling
  • Off – site visits
  • Pedestrian and people movement
  • Playground supervision
  • School events
  • School facilities
  • Slips, trips and falls